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Initial 504 Referral Process

Requirements for Initial Evaluation

  1. A parent, teacher or administrator can make a request for a 504 Evaluation.
  2. A meeting is held within 30 days of the initial request.
  3. Historical data is gathered prior to the meeting.
  4. Once the team reviews the educational history, gathered data and the information/documentation presented by the parent, the team will determine whether or not to move forward with a 504 Evaluation.
    • If YES, the school counselor will gather/collect all of the necessary components to the Section 504 Evaluation.
    • The school counselor will obtain consent from the parent to conduct an evaluation under Section 504.
    • The school counselor will schedule a follow up Section 504 determination meeting within 30 days from the consent meeting.
    • The school counselor will invite the parent, student, administrator and the student's teachers to the determination meeting. Also consider inviting any team member who is knowledgeable about the child, evaluation data, or placement options and accommodations. This can include the student.
  5. Conduct the 504 evaluation determination meeting
    • If it is determined that the student DOES qualify for a Section 504 Plan, the school counselor will write the draft 504 Plan and present it at a future date (within 30 days) that is mutually agreed upon by the parent and the District OR if time allows, you can develop the Section 504 Plan at the determination meeting. District practice requires that a Parent/Guardian are involved in the initial 504 Plan and sign in agreement. Required team members include: the student's teachers or knowledgeable team members, the school counselor, the student’s parent, and an administrator.
    • If it is determined that the student DOES NOT qualify for a Section 504 Plan, the team will share their data and state the reasons why, documenting any disagreement, using the PR-01 form in Samegoal.