District Attendance Policy and Administrative Guidelines

  • New Albany – Plain Local School District
    Bylaws and Policies

     

    5200 - ATTENDANCE

    The educational program offered by this District is predicated upon the presence of the student and requires continuity of instruction and classroom participation. Attendance shall be required of all students enrolled in the schools during the school days and hours that the school is in session or during the attendance sessions to which s/he has been assigned.

    In accordance with statute, the Superintendent shall require, from the parent of each student who has been absent from school or from class for any reason, a statement of the cause for such absence. The Board reserves the right to verify such statements and to investigate the cause of each single absence or prolonged absence.

    The Board may report to appropriate authorities infractions of the law regarding the attendance of students below the age of eighteen (18). Repeated infractions of Board policy requiring the attendance of enrolled students may result in the suspension or expulsion of the student from the regular school program.

    The Board considers the following factors to be reasonable excuses for time missed at school: 

    A.  personal illness (a written physician’s statement verifying the illness may be required);
    B.  illness in the family (the absence under this condition shall not apply to children under fourteen (14) years of age);
    C.  quarantine of the home;
    D.  death in the family;
    E.   necessary work at home due to absence or incapacity of parent(s)/guardian(s);
    F.   observation or celebration of a bona fide religious holiday;
    G.  out-of-state travel (up to a maximum of four (4) days per school year) to participate in a District-approved enrichment or extracurricular activity.  Any classroom assignment missed due to the absence shall be completed by the student.
    H.  such good cause as may be acceptable to the Superintendent
    I.   medically necessary leave for a pregnant student in accordance with Policy 5751
    J.   service as a precinct officer at a primary, special or general election in accordance with the program set forth in Policy 5725
     

    Attendance need not always be within the school facilities, but a student will be considered to be in attendance if present at any place where school is in session by authority of the Board.

    The Board shall consider each student assigned to a program of other guided learning experiences to be in regular attendance for the program provided that s/he reports to such staff member s/he is assigned for guidance at the place in which s/he is conducting study, and regularly demonstrates progress toward the objectives of the course of study.

    The Superintendent may excuse a student over fourteen (14) years of age from attendance at school for a future limited period for the purpose of performing essential work directly or exclusively for his/her parents or guardians. Such excuse should not exceed thirty (30) or more consecutive hours and may be renewed at the discretion of the Superintendent. At no time, however, shall such excuse cause a student to be absent from school for a period of more than seventy two (72) total hours.

    At the discretion of the Superintendent or his/her designee, a student may be excused for a longer period of time if a child's parent or guardian has recently died or become totally or partially incapacitated and there is no older brother or sister living in the home who is out of school. (The Superintendent may request a certificate of a physician attesting to the physical condition of the parent or guardian.)

    A student will be considered habitually truant if the student is absent without a legitimate excuse for thirty (30) or more consecutive hours, for forty two (42) or more hours in one (1) month, or seventy two (72) or more hours in one (1) school year.

    Legitimate excuses for the absence of a student who is otherwise habitually truant include, but are not limited to:

     A.  the student was enrolled in another district;
     B.  the student was excused from attendance in accordance with R.C. 3321.04;
     C.  the student has received an age and schooling certificate.
     

    If a student is habitually truant and the student’s parent has failed to cause the student’s attendance, the Board authorizes the Superintendent to file a complaint with the Judge of the Juvenile Court and/or to take any other appropriate intervention actions as set forth in this Board’s policy.

    If a student is habitually truant and the student’s parent has failed to cause the student’s attendance, the Board authorizes and directs the Superintendent to file a complaint with the Judge of the Juvenile Court.

    Without detracting from the foregoing, in order to address the attendance practices of a student who is habitually truant, the Board further authorizes the Superintendent to take any of the following intervention actions:

     

    A.

    assign the student to a truancy intervention program;

     

    B.

    provide counseling to the student

     

    C.

    request or require the student’s parent to attend a parental involvement program;

     

    D.

    request or require a parent to attend a truancy prevention mediation program;

     

    E.

    notify the Registrar of Motor Vehicles of the student’s absences as set forth below;

     

    F.

    take other appropriate legal action;

     

    G.

    take disciplinary action in accordance with Board policy and/or applicable student handbook.

     

    Whenever any student of compulsory school age has thirty (30) or more consecutive hours or forty two (42) or more hours in one school month s/he will be considered habitually absent. The Board authorizes the Superintendent to inform the student and his/her parents, guardian, or custodian of the record of excessive absence as well as the District's intent to notify the Registrar of Motor Vehicles, if appropriate, and the Judge of the Juvenile Court of the student's excessive absence.

    The Superintendent is also authorized to establish a parent education program for parents of students who are habitually truant. Any parent who does not complete the program is to be reported to law enforcement authorities for neglect of parent education, a fourth class misdemeanor if found guilty.

    The Superintendent shall develop administrative guidelines that:

     

     

    A.

     

    establish proper procedures so the student and his/her parents are provided the opportunity to challenge the attendance record prior to notification and that such notification complies with the provisions of R.C. 3321.13(B)(2);

     

    B.

    establish a school session that is in conformity with requirements of the rules of the State Board;

     

    C.

    govern the keeping of attendance records in accordance with rules of the State Board;

     

    D.

    identify the habitual absence, investigate the cause(s) of his/her behavior, and consider modification of his/her educational program to meet particular needs and interests;

     

    E.

    provide that students absent for any excusable reason have an opportunity to make up work they missed and receive credit for the work, if completed;

     

     

    F.

    refer for evaluation any student who, due to a specifically identifiable physical or mental impairment, exceeds or may exceed the District’s limit on excused absence to determine eligibility either under the Individuals with Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation Act of 1973, or other appropriate accommodation.

    Whenever any student of compulsory school age has thirty (30) or more consecutive hours or forty two (42) or more hours in one school month s/he will be considered habitually absent. The Board authorizes the Superintendent to inform the student and his/her parents, guardian, or custodian of the record of excessive absence as well as the District's intent to notify the Registrar of Motor Vehicles, if appropriate, and the Judge of the Juvenile Court of the student's excessive absence.

    R.C. 3313.664, 3321.01 et seq., 3321.13(B)(2), 3321.19, 3321.191, 3321.22
    R.C. 3321.38, 3323.041, 3331.05
    A.C. 3301-35-03 (G), 3301-47-01, 3301-51-13

    Revised 10/22/90
    Reviewed 6/94
    Readopted 7/94
    Revised and readopted 10/97
    Revised and readopted 8/00
    Revised 4/26/10
    Revised 2/27/12
    Revised 8/17/17

     

     

    New Albany – Plain Local School District
    Administrative Guidelines

     

    5200 - ATTENDANCE

    The Board of Education requires all students enrolled in the schools of this District to attend school regularly in accordance with the laws of the State. The District's educational program is predicated upon the presence of the student and requires continuity of instruction and classroom participation. The regular contact of students with one another in the classroom and their participation in a well-planned instructional activity under the tutelage of a competent teacher are vital to this purpose.

    Excusable Reasons for Absence

    The District accepts only the following as excusable reasons for absence from school. Each absence shall be explained in writing and signed by the student's parents. The excuse shall be submitted to the Attendance Office and filed as part of the student's school record.

    A written excuse for absence from school may be approved for one (1) or more of the following reasons or conditions:

     

    A.

    Personal Illness

     

    The principal may require a doctor's confirmation if s/he deems it advisable.

     

    B.

    Illness in the Family Necessitating the Presence of the Child

     

    The principal may require a doctor's confirmation and an explanation as to why the child's absence was necessary.

     

    C.

    Quarantine of the Home

     

    This is limited to the length of the quarantine as fixed by the proper health officials.

     

    D.

    Death in the Family

     

    This is limited to a period of three (3) days unless a reasonable cause may be shown for a longer absence.

     

    E.

    Necessary Work at Home Due to Absence or Incapacity of Parent(s)/ Guardian(s)

     

    Any absence arising because of this condition shall only apply to a child over fourteen (14) years of age and shall not extend for a period longer than thirty (30) consecutive hours. At no time, shall such excuse permit a student to be absent from school for a period of more than forty two (42) hours in one month.

     

     

     

    At the discretion of the Superintendent or designee, a student may be excused for a longer period of time if a child's parent or guardian has recently died or become totally or partially incapacitated and there is no older brother or sister living in the home who is out of school. In such cases, the Superintendent or designee may request a certificate of a physician attesting to the physical condition of the parent or guardian.

     

    F.

    Observation of a Bona Fide Religious Holiday

     

    Any student shall be excused for the purpose of observing or celebrating a bona fide religious holiday consistent with his/her creed or belief.

     

    G.

    Absence During the School Day for Professional Appointments

     

     

    Parents are to be encouraged to schedule medical, dental, legal, and other necessary appointments other than during the school day. Since this is not always possible, when a student is to be absent for part of the day:

     

    1.

    the student shall have a statement to that effect from his/her parents;

     

     

    2.

     

    the student shall bring a signed statement from the doctor, dentist, lawyer, counselor, etc. to the effect that s/he reported promptly for the appointment;

     

    3.

    the student shall report back to school directly after his/her appointment if school is still in session.

     

    H.

    Emergency or Other Set of Circumstances

     

    The Superintendent shall determine whether the reason for the absence constitutes good and sufficient cause.

     

    I.

    Service as Precinct Officer at a Primary, Special or General Election

     

    Students selected as precinct officials shall be excused from school on the day of an election at which the student serves as a precinct official.

     

    J.

    Medically Necessary Leave

     

     

    A pregnant student will be considered on an excused absence for so long a period as is deemed medically necessary by the student's physician. Written confirmation by the physician may be required.

    Absences that do not accumulate against this guideline include field trips, and college visits, not to exceed five (5) in number.

    Student Vacations During the School Year

    Students are permitted to go on vacation during the school year without penalty (except the week ending each semester). The purpose of this administrative guideline is to accommodate parents who must take their vacations during the school year and desire to enjoy that time as a family.

    Whenever a proposed absence-for-vacation is requested, parents must submit it in writing to the principal. The length of absence should be made clear, and those involved should have an opportunity to express their views on the potential effects of the absence.

    The District will only approve a student's absence for a vacation when s/he will be in the company of his/her own parent but not other students' parents, unless there are extenuating circumstances deemed appropriate by the principal.

    If a student is absent for any other type of vacation, s/he will be considered unexcusably absent from school and subject to truancy regulations. The student may be given approximate assignments and materials and pages to be completed.

    Truancy and Habitual Absence

    A student shall be considered truant each day s/he is absent without excuse from his/her assigned location.

    Truancy demonstrates a deliberate disregard for the educational program and is considered a serious matter for which administrative action will be taken as follows:

     

    A.

    No credit will be recorded for work missed as result of truancy.

     

    B.

    A record of the truancy will be entered in the student's record file.

     

    C.

    A parent conference may be held.

    The disciplining of truant students shall be in accord with Board policies and due process as defined in Policy 5611 - Due Process Rights) and the Student Code of Conduct.

    A student will be considered "habitually truant" under State law if the student is absent without a legitimate excuse for thirty (30) or more consecutive hours, for forty two (42) or more hours one (1) month, or seventy two (72) or more hours in one (1) school year.

    If a student is "habitually truant" and the student’s parent(s), guardian(s), or custodian(s) has failed to cause the student’s attendance, a complaint shall be filed with the Judge of the Juvenile Court. The principal may also take any of the following intervention actions:

     

    A.

    assign the student to a truancy intervention program

     

    B.

    provide counseling to the student

     

    C.

    request or require the student’s parent to attend a parental involvement program

     

    D.

    request or require a parent to attend a truancy prevention mediation program

     

    E.

    notify the Registrar of Motor Vehicles of the student’s absences

     

    F.

    take appropriate legal action

     

    G. 

    assign the student to an alternative school (Note: If the District has established an alternative school, it must appear as an alternative intervention strategy.)

    A student will be considered "habitually absent" under state law when s/he has accumulated during one school month forty two (42) or more hours or seventy two (72) hours in a year with or without legitimate excuses. The principal shall inform the student and his/her parent(s), guardian(s), or custodian(s) of the record of excessive absences as well as of the District’s intent to notify the Registrar of Motor Vehicles, if appropriate, and the Judge of the Juvenile Court of the student’s excessive absences.

    Each teacher is to notify his/her principal when the number of unexcused absences comes within thirty (30) hours of a student being considered "habitually absent". The principal should attempt to rectify the pattern of excessive absences through contact with the student or his/her parents, utilizing one of the intervention actions listed above.

    If the truancy persists, and the student becomes "habitually truant" or "habitually absent", the Superintendent or designee shall notify the student and his/her parents, in writing, that the Superintendent or designee will notify the Registrar of Motor Vehicles and the Judge of the Juvenile Court of the child's persistent absence unless the student or his/her parents wish to challenge the record.

    They are to be notified that the absence information has been provided to the Superintendent, that as a result of that information the child’s temporary driver instruction permit or driver’s license will be suspended or the opportunity to obtain such a permit or license will be denied, and that they may appear in the principal's office to challenge such information at a scheduled date and time which shall be no earlier than three (3) days nor later than five (5) days after the date of the notification. The principal may grant an extension, if requested by the child or the child’s parent, guardian, or custodian.

    Notification will be sent within two (2) weeks after the Superintendent receives the information or after the conclusion of the hearing if the determination that the student did not have a legitimate excuse for the absences is upheld. The student's name, address, birthdate, school, district, and attendance record shall be sent to the Juvenile Judge in writing and to the Registrar of Motor Vehicles in the manner designated by the Registrar.

    Encouraging Attendance

    Promoting and fostering desired student attendance habits requires a commitment from the administration, faculty, and parents. No single individual or group can - in and of itself - successfully accomplish this task.

    A professional staff member's responsibility must include, but not be limited to:

     

    A.

    providing meaningful learning experiences every day; therefore, a student who is absent from any given class period would be missing a significant component of the course.

     

    B.

    speaking frequently of the importance of students being in class, on time, ready to participate;

     

    C.

    keeping accurate attendance records (excused vs. unexcused absences);

     

    D.

    requiring an admit slip from a student when s/he returns from an absence and invoking a consequence if s/he does not have one;

     

    E.

    incorporating defined, daily participation as part of the teaching/learning process and each grading period (See AG 2220, Preparation for the World of Work);

     

    F.

    requiring students to make up missed quizzes, tests, and other pertinent assignments before or after the regular school day and not permitting students to use instructional time to do make-up work.

    Students Leaving School During School Day

    No staff member shall permit or cause any student to leave the school prior to the regular hour of dismissal except with the knowledge and approval of the principal and with the knowledge and approval of the student's parents. (see Form 5230 F1, Early Release Form)

    Make-Up Opportunities

    A student may make-up units of study with a properly licensed teacher if prior approval has been granted by the principal. Evening high school attendance for make-up is also permitted.

    Students will be given the opportunity of making up work missed due to approved absences. The length of time for completion of make-up work shall be commensurate with the length of the absence.

    A student wishing to make-up work should contact his/her teacher, the Homework Hotline, or other students to obtain assignments.

    Tardiness

    Students not in homeroom or in class when the late bell rings are considered tardy. All students who are tardy to school must report to the attendance/principal's office to sign in. When a teacher detains a student after class, s/he shall issue a late pass for the student's next class. Teachers are to refer cases of chronic tardiness to the principal.

    Adopted 8/00
    Revised 5/08
    Revised 2/27/12